Resume Writing – Advanced Checklist

Last week I posted Resume Writing – Basic Checklist, so I felt it was time to develop a more advanced list of items to consider when developing your resume. But don’t consider a checklist the end-all for guiding you through the resume writing process. I’m assuming you already have a decent resume to start with. If not, many of my prior postings can help you through the design and development, but there are also some very good books on the topic.

Still, a resume writing checklist is always beneficial as a final review before you begin to distribute your resume, thus the purpose of the following list. If something in the list is relevant to an article, I linked to that posting.

Review Your Format.

  • Does your resume look clean, use a standard (not fancy) font with a with a modest font size, and have clearly labeled sections? Hold it at arm’s length — does it look attractive or does it look confusing or plain?
  • If your resume takes two pages, do you have your name and contact information on the second page (usually the last line of the page or in the footer)? Also, are the page breaks in logical locations, minimizing confusion when the recruiter turns the page?
  • Does your resume have an outdated look? Don’t underline anything. Don’t put colons after headers. Don’t use the words “duties” or “responsibilities” or “assigned tasks.” Don’t say “references available upon request.” Don’t list the dates of jobs down the left margin – put them on the right edge. Don’t list the day (“dd”) on dates, use just “mm/yyyy.”
  • Is there too much or too little white-space on your resume? Keep margins about 1 inch (no less than 0.75 inch) all around. Leave a blank line between resume sections.
  • Degrees generally go at the end of your job history unless you don’t have a job history (new college grad) or you are changing your career to match your new degree.

Focus Your Content.

  • Is your resume targeted to a single career, industry or job? You don’t want an historical reflection document or a one-size-fits-all that doesn’t fit anything well. Remember that recruiters are not looking for a jack-of-all-trades for their very specific positions.
  • Do you provide evidence of your skills using a STAR statement? Don’t say “An experienced leader.”, instead allow an example to support your statement, such as: “Applying leadership skills by…”
  • Is everything in your resume carrying a positive tone? There is NO need to have anything negative in a resume.
  • Does your career summary highlight only the roles you have performed in the past 8-10 (no more than 15) years? Make sure that 70% of your career summary highlights are drawn from your most recent jobs and the text in your career history section supports the statements in your summary. (When writing the summary, remember the simple concept that nothing existed before cell phones and web browsers … so don’t mention it!)
  • Don’t put personal information on your resume — no hobbies, no bank accounts, no children, no spouse, no certification or permit numbers, no religions, no politics, no age, no health, no home-ownership, no sports, etc. Stick with business details and only list other activities if they relate directly to your career or job search (i.e. Toastmasters, professional organizations, civic-minded groups or advanced studies).

Verify Your Readability,

  • Do you have enough (but not too many) industry terms and buzzwords sprinkled throughout your resume? There are lists everywhere, but here’s a good set from
  • Is it absolutely clear to the average reader what your career objective is? This might be in the job titles you’ve held, in the objective line or in your professional summary at the top of your resume. (No “generic” or “old-style” objectives should be used.)
  • Read the job description — read your summary — everything in your summary should point to something in the job description. If it doesn’t match, consider removing it. It should be as close to a 100% match as possible.
  • Action verbs! Use a wide variety of action verbs … and it’s usually best to start the sentence with them (while avoiding the use of the pronoun “I”). Grab a list from Boston College’s career site.
  • Make your resume easy to read. Use the Readability Statistics setting in your word processor (under the Grammar options in Word) as a way of determining if your text “grade level” can be brought down to 12th grade readability or less.

Bottom Line: Develop the best resume you can. Then using this check list and the prior basic resume writing checklist, refine your resume. Remember that any checklist is only a way to “tweak” an already well-written resume. If you’re having problems developing a real solid resume,  consider using Pongo Resume’s online resume builder. As a Pongo subscriber, you can quickly and easily create top-quality resumes and cover letters, email or fax them to employers, download and print as many copies as you need,  track where and when you’ve applied, schedule follow-up tasks and more!


  1. I think resume is the first impression of you and your personality. If you making your resume so carefully done this. resume make easily with this site content and tips. Thanks for the tips with great post.

  2. Glad you like it. With all the in-depth advice we get, we sometimes just need a “quick check” for the resume. This list and the Basic list are intended to give you an easy way to see if your resumes needs a little tweaking. Good luck with your job search!

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